Expression of Interest

Please use this form to express interest in the 3 committee roles for AFC Leyton

Chairperson Role

Who will I be responsible to? The Club Committee. Who will I be responsible for? (Not applicable.) What is the role of the Club Chairperson? Chair the committee meetings and AGM, assist the Secretary to produce the agendas and head the Committee in making decisions for the benefit of the whole club including disciplinary matters. What else can you tell me about the job? As the Chairperson of the Club, it is essential you are a strong leader who can be objective. As the supporting officer to the Secretary, it is useful for you to have access to a telephone. You may wish to attend a specific training course on how to chair/run meetings. How much time will I need to give to the job? Two to three hours per month for meetings etc. What sort of tasks are involved? Tasks will include: • Chair committee meetings/AGM; • Agree monthly agenda for committee meetings and the AGM.

Secretary Role

Who will I be responsible to? The Club Committee, through the Chairperson. Who will I be responsible for? The Assistant Secretary. What is the role of the Club Secretary? The main purpose of this job is that of principal administrator for the club. The Club Secretary carries out or delegates all the administrative duties that enable the club and its members to function effectively. The Club Secretary is a pivotal role within the club, with a close involvement in the general running of the club. The secretary and their assistant provide the main point of contact for people within and outside the club on just about every aspect of the club’s activities. What else can you tell me about the job? As the first point of contact with the club, it is helpful for the Secretary to be available to take phone calls during the working day. The club is keen to support the Secretary in the use of modern office technology to assist them in their job. This is a demanding, high profile job that has a major impact on the efficient and effective management of the club. The Secretary has contact with a wide range of people from within and outside the club. Representation of the club at outside meetings provides the opportunity to find out what is going on at league and county level, and this could be a platform for future volunteering opportunities. How much time will I need to give to the job? Approximately eight hours each week; many of these will be at weekends and in the evenings. What sort of tasks are involved? Tasks will include: • Attending league meetings; • Affiliating the club to the County FA; • Affiliating the club to the league(s); • Registering players to the league(s); • Dealing with correspondence; • Organising and booking match facilities for the season; • Organising the club AGM and other club meetings; • Representing the club at outside meetings at the direction of the Club Committee.

Treasurer Role

Who will I be responsible to? The Club Committee. Who will I be responsible for? Match/Training Fees Collector. What is the role of the Treasurer? The main purpose of this job is to look after the finances of the club. What else can you tell me about the job? The Treasurer must be well organised, able to keep records, careful when handling money and cheques, scrupulously honest, able to answer questions in meetings, confident handling figures and prepared to take instant decisions when necessary. How much time will I need to give to the job? Approximately two to three hours per week. What sort of tasks are involved? Tasks will include: • Collecting subscriptions and all money due to the organisation; • Paying the bills and recording information; • Keeping up-to -date records of all financial transactions; • Ensuring that all cash and cheques are promptly deposited in the bank or building society; • Ensuring that funds are spent properly; • Issuing receipts for all money received and recording this information; • Reporting regularly to the Committee on the financial position; • Preparing a year end statement of accounts to present to the auditors; • Arranging for the statement of accounts to be audited; • Presenting a year-end financial report to the AGM ; • Financial planning, including producing an annual budget and monitoring it throughout the year; • Helping to prepare and submit any statutory documents that are required (eg, VA T returns, PA YE and NI returns, grant aid reports). Even if these duties are delegated to a professional officer, the Treasurer is still ultimately responsible. It is up to the Treasurer to make sure that any delegated work is done properly.

EXPRESSION OF INTEREST

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